Epson WorkForce ES-500W Review – Why Most Users Consider It

Epson WorkForce ES-500W Review

The WorkForce ES-500W document scanner from Epson has been in the hype following the launch because of its scans and transfers through searchable PDF files that are faster and more efficient than its competitors. The incremental popularity of Epson WorkForce ES-500W leads me to purchase it and have a closer look at the overall attributes.

Based on the leading reviews, I have presumed that it would be a great selection for a casual home office user or a busy business professional similar to me. Sadly after prolonged usage, I have found that the software is a bit flawed and sluggish. The instructions and the functions of the initial software are not so intuitive as well. Certainly, some users have also faced this issue; positively that’s not for the mass. 

Forget all those arguments, I’m addressing for someone who has picked this for checkout or would go for it on the basis of Epson WorkForce ES-500W Reviews. In contemporary time, Epson has changed its software and firmware updates, therefore, they already have addressed and eradicated these issues thoroughly.

At A Glance Epson WorkForce ES-500W Wireless Scanner

  • Scan through your smartphone, tablet, or computer from online cloud storage accounts PC and Mac compatible devices 
  • Since it comes with a Single Step Technology that captures both sides in one pass, so get organized in a snap
  • Comes with a robust and decent paged auto document feeder that allows scanning stacks of paper easily without hassles
  • Ensures easy scanning, preview, email, upload, and more with the intuitive Epson ScanSmart Software that powers all functions
  • Lets you do more with business and ID cards, single sheets, extra-long pages, and more as well as provides Optical Character Recognition (OCR) facility

Compare Epson WorkForce ES-500W With Fujitsu ScanSnap iX1500 Scanner

Even in price comparison, Epson WorkForce ES-500W is pretty more costly than Fujitsu ScanSnap iX1500. On the other hand, Fujitsu ScanSnap iX1500 listed from amazon best seller but on the user’s choice Epson WorkForce ES-500W still getting highest positive reviews because of its performance. That’s why here we have illustrated a comparison chart about two document scanners from two brands corresponding to similar specifications just to let you select the one that suits you.

Epson WorkForce ES-500W Duplex Document ScannerFujitsu ScanSnap iX1500 Duplex Document Scanner
Epson WorkForce ES-500W Review
Fujitsu ScanSnap iX1500
Epson WorkForce ES-500W Duplex Document ScannerFujitsu ScanSnap iX1500 Duplex Document Scanner
Epson ES500w scanner is made with a faster scanning speed of up to 35 pages per minute and 70 ipm that allows you to do tasks quicker.Fujitsu ScanSnap iX1500 launches with a smooth 30 pages per minute scanning speed that makes your scanning more convenient
Delivers clear and smooth documents since it has a scanning resolution of 600 x 600 dpi.Produces and digitizes your document papers with decent clarity since it has a scanning resolution of 600 dpi
Handle things easily as it has Epson Scan 2, Epson ScanSmart Software, Nuance OmniPage Optical Character Recognition (OCR), NewSoft Presto! BizCard and TWAIN driver compatibility.Launches with ScanSnap Home software that organizes documents using tags and search as well as ScanSnap Manager is available for ease.
With a 50 sheet auto document feeder you will be able to scan more pages without turning them over manually.Appears with an overall dimension of 11.5 inches in Width, 6 inches in height, 6.3 inches in depth as well as it weighs just 8.10 pounds
It has an overall dimension of 11.6 inches in Width, 6.9 inches in height, 6.6 inches in depth and it weighs just 8.10 pounds.Don’t worry about the scanning ease, since it has an auto document feeder of 50 pages that delivers faster scans.
View at Amazon
View at Amazon

What Users Are Saying About Epson WorkForce ES-500W Wireless Document Scanner

Starting with the setting, it comes with an easy setting with the user instructions and guides that won’t take you more than 10 to 15 minutes to set it up and start your scanning task. If your space doesn’t suit cabled connections it allows you to connect wirelessly for a better scanning procedure.

With the Epson 2 software your overall setting up with WiFi network as well as scanning, task management will be as easy as a breeze. Though they haven’t included clear instructions about the wireless connection, yet it won’t make you concerned since the software is transcendent. 

Performs faster scans and does all the tasks accurately, as well as doesn’t miss any pages. Allows you to name the folder that you are going to store the file before the scanning process starts. Runs smoothly up to 50 pages without any issues, thus you can undoubtedly name it one of the best receipt scanners for QuickBooks. With all positive sides, it sometimes lacks in some sections as well.

To mention, it may suffer you a bit if you want direct scanning from Evernote, Dropbox, One Note, etc. After all, except the flawed software(hopefully which is fixed already) it is a great scanner for small to medium homes or business offices. 

Key Features Of Epson ES-500W Wireless Scanner

Key Features Of Epson ES-500W Wireless Scanner

Efficient Scanning

The Document Capture Pro clarified the method of scanning, at the same time still provides access to plenty of valuable features. For testing, we have slid some document papers within the paper tray and just rolled the scan snap to observe how it functioned. The performance was just surprisingly fast, it took just about 1.5  seconds to scan a page, thus as the manufacturer claimed it exactly delivered 35 pages per minute.

Leave one-sided scanning it delivered dual-sided scanning which clearly means that it is one of the fastest scanners that you can consider purchasing. Including the text setting, the scanner uses the OCR (optical character recognition) feature to regenerate the doc papers to an editable document file. With the adjustable hopper, you can scan at a time 50 sheets as well as small business cards, photos, etc.

Simple Setup

Setting this Epson workforce es 500w scanner and preparing it for scanning was pretty much simple and convenient. After the unboxing, we found a power cord, USB cable, and the scanner itself. After flipping the lid open and peeling off the plastic packages we have put it inside the power plug and turned it on, then connected it to the laptop. 

After connecting, Windows 10 has smoothly detected the scanner and after a couple of seconds, the drivers and the setup were done through the Windows built-in scanning wizard. After that, we installed the Epson 2 software and then we were able to simply scan a document through our desktop, the process is that much easier!


Maintaining the main scanning factors a scanner has to have the versatility of handling various paper types and documents. For document storing purposes we implied the searchable PDf format files. Since the PDF files are globally accepted as well as they are pretty much fresh and originated file format of the real file.

If you are the one who edits files a lot, then you can’t rely on PDFs. Rather it is also compatible with Excel files, as well as Word documents. Moreover, the documents that are containing text with graphics also handled them greatly. Not to mention, if edited in high quality graphics it may be a problem, normal white backgrounded papers are okay to operate. 

FAQs About Epson WorkForce ES-500W Wireless Color Duplex Document Scanner

Does it scan more pages than 50 pages into one report?

Yes, both of the drivers and bundled Document Capture application will allow you to add more pages additionally to what you have already scanned into the report.

Is the software compatible with Windows 10?

The answer is not straightforward. If you use the included disk driver in Windows 10, there are a few significant functional differences they made when they refreshed the drivers. If I had it to do over again I would have chosen to keep those drivers instead of letting it update.

Can it separate and file pages based upon data on the document?

The included bundled software doesn’t have this feature. But you can download, install and use the ES500w scanner. You can prepare file division parameters based on OCR data utilizing Document Capture Pro. You can download it from the utility segment of the scanner’s Assistance page.

Final Verdict

If you are one who is searching for a document scanner that can undergo and handle anything you throw inside it, the Epson WorkForce Series is a great choice. It’s got a very high-resolution image sensor and is proficient in handling various kinds of document papers without any issues. This ES-500W scanner is going to be the best choice for those who will use this on a regular basis or sometimes have to scan a large stack of papers. 

The budget range can be an issue of concern if you are the one who worries about every cent he spends. If you are striving for the best one and don’t care about some extra pennies then this is going to be a suitable one. This is one of the best portable scanners that is under the 500 dollar budget range.