10 Best Receipt Scanner for Quickbooks 2023

The best receipt scanner for Quickbooks can manage documents that are bigger than the common letter-sized or legal-sized paper. These devices also let one scan to numerous locations counting in specific file folders, fax, email, USB memory storage, or cloud storage. There are a number of scanners for Quickbook options available, and each has its own benefits.

High-resolution scanners:” According to experts, high-resolution scanners are most ideal for business professionals in the publishing industry or graphic designers because they can achieve better text and image quality.

Compressed models that are ideal for traveling specialists:” Compressed models tend to be smaller, making them easier to travel with. Additionally, some have batteries which make them more convenient while away from outlets.

Scanners having a series of software features.” Scanners that come bundled with software offers added value by giving you access to digital filing capabilities; this is beneficial as it makes finding documents quick and easy when needed again later on down the road.”

What are the Best Receipt Scanners for Quickbooks in 2021?

From the below 10 best scanner for QuickBooks, we highly recommend these models Brother DS-620 Scanner and Doxie Go SE Wi-Fi rechargeable scanner. Let see why…

  • Brother DS-620 Scanner does not require any wall outlet because it’s powered through an attached USB cable, on the other hand, Doxie GO SE Scanner battery is rechargeable and can be used approximately 300-400 times after once recharged.
  • Doxie Go SE is smaller and lighter than Bother DS-620, so if you are looking for a good Receipt Scanner for QuickBooks that can fit your main carry tools like a Laptop bag or Handbag then this Doxie Go SE would be the winner.
  • However, if you want other benefits like extra functions such as OCR (Optical character recognition) function, then you should go for Brother DS-620.
  • The Brother DS-620 scanner can be used on both Windows and Mac OS machines.
  • If you are looking for a scanner that can be used on Android, IOS devices then the Doxie Go SE is another best option.
  • However, if you are using QuickBooks seldom and use another Accounting Software then we have to recommend Brother DS-620 because it will give more professional output than you need and the interface is easier to use than Doxie Go SE.

So, after all, comparison, we would like to recommend Brother DS-620 and Doxie Go SE for your small business. You can also check out the other best scanner for QuickBooks below.

10 Best Receipt Scanner for Quickbooks 2023

1. Brother DS-620 Scanner for Quickbook

The DS-620 model of Brother is unparalleled when providing the marked HD quality scan outputs. If you want to get an adaptable machine for either your office or home, then this model could be most suitable for you. It initiates the scanning of files and regular photos and organizes them as well. You might also want to check the best printers for homeschool to help you in handling your documents.

Brother DS-620 Scanner for Quickbook

Brother DS-620 Scanner Specifications

  • Tight and lightweight
  • Does not require any wall outlet since it is powered through the attached USB cable
  • Comes with an adaptable software suite
  • All-around media handling
  • Fast-speed scanning
  • Suitable with BR-Receipts
  • Wide compatibility
  • Available customer support

All-around equipment

Brother, DS-620 is all-around equipment that is best for scanning receipts, text files, illustrations, photos, laminated cards, and sketches to re-systematize your workplace from a mess. You can even be more amazed at how it can scan the slight, most complicated, and strangely structured items without causing you any embarrassment.

Highly-functional software

The featured software lets you scan your entire documents in an FTP, shared folder, email, scanner, etc. it can manage a huge array of media materials and sizes. It is also known to deliver an incredible scan speed of 5PPM for double-sided and 8PPM for single-sided sheet scanning.

600 x 600 DPI resolutions

Even with a big resolution such as 600 x 600 DPI, the level of its performance is never afflicted. Having a minimum volume of 100 pages each day, the extreme dimension of paper that it can sustain is up to 8.5 by 32 inches. Furthermore, this handy device does not also need a power socket since it is a USB-operated model.

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2. Epson V39 Scanner for photo and Quickbooks

The Epson Perfection V39 is the perfect choice for people who like to scan photographic editions, including short documents to editable text and searchable PDF formats. This will make the best candidate for photo scanning. You may also want to check the best printers for canvas.

Epson V39 Scanner for photo and Quickbooks

Epson V39 Scanner Specifications

  • Excellent-quality document and photo scanning
  • Easy-to-use
  • Clear away dust from scanned images
  • USB-powered
  • Transform scanned documents into an editable version

Added adjustability

The Epson Perfection V39 exhibits a new smooth and space-preserving design. Its integrated stand guarantees added adjustability as it can be run flat and on its side to conserve some space. This scanner also comes with an in-built stand for adaptable scanning to fit the desk space. 

Scanning at fast speed and with a resolution of 4800DPI, this scanner quickly generates excellent-quality outputs. Documents and photos are easily stored and shared online through scanning to the cloud or directly to Picasa and Facebook.


The connectivity and power of this scanner are managed through a single Micro USB. This aims to lessen cable derangement and maintain the cleanliness of the workspace. 

ReadyScan LED technology

With the ReadyScan LED Technology, users of V39 can instantly begin scanning. It does not require warm-up time. With the Epson Easy Photo Fix software, old photos can be restored to their best looks. The software enhances the quality of scanning by clearing away dust, fixing the faded tones, and fixing the backlight.

Four single-touch buttons

V39 displays four single-touch buttons to facilitate easy and fast scanning. Users can scan, share, copy, and transform the documents and photos into multiple-page searchable PDFs by just clicking a button.

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3. Fujitsu IX1500 Scanner for Quickbook

The Fujitsu ScanSnap IX1500 is the leading representation of the ScanSnap Series. It makes the process of scanning different documents easier, making it more manageable to digitalize your lifestyle. You can be more rewarding and efficient while you concentrate on things that are very important to you.

Fujitsu IX1500 Scanner for Quickbook 

Fujitsu PA03770-B005 Scanner Specifications

  • Touch screen for different tasks
  • Refined design
  • Excellent fit for sharing and personal use
  • Fast 30 ppm color scanning
  • Smooth scanning
  • 50 sheets ADF
  • Dust Detection and Streak Reduction
  • Wireless scanning to Mac, PC, Android, or iOS

Easy-to-use touchscreen

The Fujitsu ScanSnap IX1500 offers you a smooth approach to get integrated. Featuring an easy-to-use touchscreen display along with new and inventive apps, one can expertly scan with a maximum speed of 30PPM. It also supports dual-sided sheet scanning and hems in an advanced 50-page ADF for improved efficiency.

One can personalize predetermined shortcuts through the touchscreen to move the scanned files to various locations. Quick Menu can provide the greatest experience of ScanSnap to you. The scanning commences with a simple click.

Assemble and set up documents

In-built programs may assemble and set up documents by eliminating blank pages, reforming contrasts, auto-cropping, auto-rotating upturned documents, and more. These incredible features integrated with a single place are assumed to create astounding scan results with a maximum resolution of 600 DPI.

ScanSnap IX1500 allows documents to be directly scanned to regular cloud storage, together with Dropbox or Google Drive, etc by means of a Wi-Fi connection. Its ScanSnap Home app will let you systematize your documents through searches, tags, and folders.

Retains the digitized receipt copy

This equipment is a Quickbooks receipt scanner and is also designed to scan receipts or business cards. It keeps the digitized receipt copies to serve as proof of the purchase transactions, tax purposes, reimbursements, or expense tracking.

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4. Doxie Go SE Receipt Scanner for Quickbooks

The Doxie Go SE is an extremely handy scanner that can be used even without a computer. This device is best for people who have rambling pieces of old paperwork, artwork, and photos that are not yet transformed into digital formats.

Doxie Go SE Receipt Scanner for Quickbooks

Doxie DX255 Scanner Specifications

  • Sync through SD card, USB, or in-built Wi-Fi
  • Scan photos, receipts, documents, and more
  • Generate PNG, JPEG, and multiple-page PDFs
  • Automatic cropping, rotation, and contrast
  • Generate searchable PDFs through advanced OCR

Convenience of use

When scanning with Doxie Go SE, it would be best to use your two hands to ensure that you are holding the item at the most minimal level. You will feed in the image on the left. There is a small switch that will instruct the device to initiate the auto-feed.

Doxie GO SE also has a lever that is movable throughout the scanner’s opening to prevent the scanned items from fed deviously as they get inside the device.

Remarkable resolution

Doxie GO SE scans at a resolution of 300DPI, which is quite enough for many users. When pushing the power button twice, the light turns orange, indicating that the device is already in 600DPI mode, granting you a greater resolution scan.

Internal battery

This scanner has an internal battery. It comes with a cable to be used in charging the battery. Doxie GO SE can scan around 400 scans at 300DPI before it requires charging. Nevertheless, if you have an available USB power, it can continue working while being plugged in and charged.

Intuitive software

It comes with intuitive software. The suite comprises an in-built basic image editor. This is particularly practical for freelancers who like to combine multiple documents for tax reasons.

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5. Epson ES-60W Receipt Scanner for Quickbook

The Epson Workforce ES-60W is a fast and precise handy associate for road combatants. It is loaded with features that are highly practical for business travelers. If your business demands a common portable scanning device for capturing documents while on the road, the Epson Workforce ES-60W will excel.

Epson ES-60W Receipt Scanner for Quickbook

Epson ES-60W Scanner Specifications

  • Compact size
  • Epson ScanSmart
  • Powered through AC adapter, USB, or in-built battery
  • Wi-Fi connectivity

Scan everywhere

The Epson Workforce ES-60W has an in-built battery and Wi-Fi incorporated with an LCD panel. This feature provides genuine flexibility to perform scanning wherever the location is at a rate of 4 seconds per page. When charged fully, it can scan at a maximum of 300 pages without requiring a power source. You might be interested too in checking the best printer for cricut.

ScanSmart software

The new Epson ScanSmart software makes it very easy for anyone to do scanning, offering an easy-to-follow scanning procedure. Users may send and save files in basic formats such as JPEG, PDF, TIFF, and more. The constant scanning with immediate feed mode expedites the process of scanning, while the CIS sensor offers immediate scanning without warm-up time.


This scanner also exhibits the ability to perform a wide array of media types and document scanning. It accommodates paper ranging from 35gsm to 270gsm. It also caters to long paper with a maximum size of 1.8 meters.

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6. Raven Original Document Receipt Scanner

The Raven Original Document Scanner would make an ideal choice if you like to get a scanning device that is both fast and affordable. It provides sufficient features and functions to scan documents in the workplace. However, it is not weighty and huge. Hence, you can expect it to suit any area, regardless of how small the place is.

Raven Original Document Receipt Scanner

Raven Original Scanner Specifications

  • Blank page detection
  • Automatic rotation
  • Automatic cropping
  • Automatic color detection
  • Manual feed mode
  • Document separation

Committed to document sharing

The Raven Original Document Scanner is committed to scanning documents. It was made with an Ethernet and Wi-Fi connection to help you quickly transfer images. Its scanning speed can be at 17 sheets per minute when put in simplex mode. When put in duplex mode, its scanning speed can be 34 images per minute.

Direct Connection Driver Interface

This scanner operates with the Direct Connection Driver Interface. However, it can also operate even without a PC. Replacement of the roller is scheduled after roughly 300,000 sheets, which is relatively massive for a small scanner.

Ultrasonic sensor

The scanner is devised with multiple-feed detection via an ultrasonic sensor. This feature detects if there are two or more pages overlaying when entering the scanner. Expectedly from a small-sized scanner, the size of the ADF is roughly 50 sheets of paper.

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7. Brother DS-720D Scanner for Quickbook

The Brother DS-720D is one of the best-selling receipt scanners out there. This equipment would also let you export data from receipts or any pertinent documents to Quicken and Quickbooks software to help in streamlining your bookkeeping, reporting, and other jobs needed for computing, accounting, and reporting. The equipment also features reliable software that can bust data from the scanned receipts

Brother DS-720D Scanner for Quickbook 

Brother DS-720D Scanner Specifications

  • Fast single and dual-sided sheet scanning
  • Tight and lightweight
  • Powered thru USB connectivity

Maximum resolution

The equipment exhibits a fast black and color maximum scan rate of 8PPM and a rate of 5PPM for duplex scanning. It’s also able to can scan at a maximum intercalated resolution of 1200 by 1200 DPI and an optical resolution of 600 by 600 DPI.

Brother DS-720 is surely recommended for desks with confined rooms considering its compressed footprint, the essential bundle includes software for scanning and USB connectivity. It provides drivers that are standard in the industry, with the incorporation of SANE4 and TWAIN, too. 

Works with Linux OS, Mac, and Windows

It also helps to promote easy assimilation of scanning documents, images, or any files into a wide array of common applications. It works with Linux OS, Mac, and Windows. This equipment also allows you to scan files and transfer to an array of various destinations to help one in navigating and supervising his documents and workflow.

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8. Epson WorkForce ES-400 Receipt Scanner for Quickbook

Manage your documents with the Epson WorkForce ES-400. This scanner is best for office or home as it features an easy-to-use operation. It is trustworthy and definitely a great performer when it comes to scanning.

Epson WorkForce ES-400 Receipt Scanner for Quickbook 

Epson ES-400 Scanner Specifications

  • Epson ScanSmart software
  • Fast-scanning speed
  • Searchable PDFs and editable documents scanning
  • Attached compatible-TWAIN driver

High scan rate

With an exceptionally high scan rate of 35PPM, you can expect the Epson WorkForce ES-400 to create excellent outputs with a maximum resolution of 600 by 600 DPI. The elevated structure of the equipment also provides additional convenience for your work rate and efficiency – thanks to its 50-page scope ADF feature! 

Used for Mac and Windows OS 

This equipment can work in both Mac and Windows OS. You will love the fact that this equipment can be coincided with Quickbooks to help with your accounting tasks. You may simply upload or email the files to common cloud services such as Google Drive, Dropbox, and Evernote easily. 

And if you’re looking for a feature that can assist you with basic scanning, upload, email, preview, and more, then its Dynamic Skew Correction should please you. . It’s Nuance Optical Character Recognition (OCR) can produce searchable PDFs together with the editable documents in Excel or Word.

Ultrasonic Double Feed Detection

Furthermore, it’s Ultrasonic Double Feed Detection defines the sheets from getting lost. Another incredible feature of this equipment is itsTWAIN driver that comes with this device will make it easier for you to connect to a large value of the entire software culpable in managing the documents. And no need to worry about skew orientation since it has DSC or Dynamic Skew Correction.

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9. Canon R40 Receipt Scanner for Quickbooks

Canon ImageFORMULA R40 is an entry-level to an average-range sheet-fed document scanner that is specially made for small offices or home-based workgroups. This economical scanner is comparably precise and fast, and it is available with an all-around software package that accommodates many kinds of business-aligned scanning, including business card clippings and document handling.

Canon R40 Receipt Scanner for Quickbooks 

Canon ImageFORMULA R40 Scanner Specifications

  • Blank page detection
  • Automatic rotation
  • Automatic cropping
  • Automatic color detection
  • Manual feed mode
  • Document separation

CIS scanning sensor

Canon ImageFORMULA R40 is designed with a CIS scanning sensor to let the device perform in the highest resolution that is 600DPI. When put in simplex mode, the scan speed rate is 30 sheets per minute. When put in duplex mode, the speed can go as much as 60 images. To keep up with the speed in scanning, Canon has equipped this device with USB 2.0 connectivity.

Ultrasonic sensor

This affordable scanner is also equipped with an ultrasonic sensor to discern any multiple feeds happening in the device. The ADF can cater to roughly 60 sheets of standard-sized paper. With documents that weigh from 7 to 56 pounds, you can expect this scanner to be adaptable enough for your scanning requirements.

Auto crop

The auto-crop feature lets you maximize the biggest scanning size, and automatically detect the document’s size. It may delay the speed of scanning by 5 to 10 percent, but you will eventually recover it the moment you go through the documents.

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10. Raven Pro Document and Quickbook scanner

The Raven Pro Document Scanner is surely an ideal device that is entitled to praises. If you are looking for a small-sized scanner that is user-friendly and can operate on its own even without the interaction of a computer, then this scanner will make the best choice. You might also want to check the best printer for notary signing agents.

Raven Pro Document and Quickbook scanner 

Raven Pro Document Scanner Specifications

  • Blank page detection
  • Automatic rotation
  • Automatic cropping
  • Automatic color detection
  • Manual feed mode
  • Document separation

Common A4 Scanner

The Raven Pro Document Scanner is devised to scan documents with a size of 8.5 x 11.7 inches; hence this makes a common A4 scanner. Expect a resolution that is not more than 600DPI. The quality of scanning is sufficiently good.

CIS sensor

It is designed with a CIS sensor. It does not provide the superior-quality of a CCD scanner but rather performs for the majority of the documents. It connects through Wi-Fi and Ethernet. This implies that it was devised to be a digitalized sender, instead of being a desktop scanner.

Automatic cropping and automatic rotation

Automatic cropping is a good feature to have in this scanner, particularly considering that many documents do not come in exact size. It also automatically rotates documents. So whether the paper is portrait or landscape, its algorithm can determine that.

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Buying Guide Best Receipt Scanner for Quickbooks

Before choosing a receipt scanner for Quickbooks, you should first determine the things that are essential in a scanner. Here are some keys that you should consider:

Quickbooks Compatibility

The first thing that you should check is the compatibility of the scanner to Quickbooks. You should know that not all scanners can work with Quickbooks. Hence, you should verify the compatibility of your chosen model before concluding to make a purchase.


You like a device that can scan the file into duplications that are exactly the same as the originals. Even the minuscule detail and color should be scanned. You want something that provides remarkable resolution – and this equipment doesn’t fail. 


A feeder is essential if you want to scan a volume of documents in an instant. Documents of any shape and size must be supported. Nearly all of the restrictions of the feeders are associated with the size. Thus, before buying a scanner, check the largest size that it can manage.

Final Verdict

If you are running a business, you will often search for time-efficient procedures and strategies to streamline the processes of record management. The list of best receipt scanners above is a great piece of equipment to consider. You just have to study their features and capabilities so you could come up with a choice that best suits your needs and preferences. 

These models help freelancers, sole proprietors, and contractors to supervise and track the business as it progresses. Quickbooks offers exceptional security and useful advantages over traditional methods. Hence, get away from your predicaments and try the best receipt scanner for Quickbooks now.

Finally, be sure that you take the time to ask for advice or recommendations from your friends who have bought and used receipt scanners before. Comparing different products also help ensure that you are going to make the right decision.