Printers Reviews

7 Best Printer for Notary Signing Agents in 2021

Working as a notary signing agent means you will need to handle different documents. You will create different kinds of documents and make multiple copies for your clients. All successful notary agents need an efficient, high-quality printer. No doubt that it’s hard to find the right printer and this is where we can help. We have 7 of the best printer for notary signing agents.

These printers are not just printers but are versatile, multi-function machines. These can print, scan, copy, and fax, everything that notary signing agents need. These machines vary in connectivity, printing formats, and ink colors. If you’re looking for the best printer for loan signing agents then any of these machines will work best for you

The 7 Best Printer for Notary Signing Agents 2021

1. HP OfficeJet Pro 9025 Printer for Signing Agents

One of the best printers for notary signing agents as well as small businesses is the HP OfficeJet Pro. The 9025 printer is capable of printing documents using wired and wireless connections. With this wireless printer, you can save time, effort, and money; you can do more at work, at the office, and even at home.

HP OfficeJet Pro 9025 Printer for Signing Agents

HP OfficeJet Pro 9025 Printer Specifications

  • Output Type – color
  • Color – white/grey
  • Technology – inkjet
  • Media Types – paper, envelopes, cardstock, glossy photo paper, transparencies, high-resolution paper
  • Updated Features – auto document feeder, syncs to cloud storage, HP Smart App, security essentials
  • Connectivity – Wi-Fi and USB
  • Document Feeder – 35-sheet, two-sided
  • Dimensions – 12.53 x 17.2 x 15.6 inches, 30.8 pounds

Faster printing speeds

The HP OfficeJet Pro 9025 can print very fast at 24 pages/minute from its 35-page automatic doc feeder. When it comes to scanning documents, it can go twice as fast compared to the OfficeJet Pro 9010 models.

Easy document organizing

This printer allows you to organize your documents faster as you reduce the steps of loading papers to print or scan. You can also scan and save on your Google Drive or QuickBooks and so many more thanks to its Smart Tasks feature.

Choose from wired to wireless printing

You can do away with pesky wires too since this printer will let you print remotely with the HP Smart App. You can access this printer no matter where you are in the room or you can use the Smart App while you’re on the go and print copies at the office.

This printer uses efficient Wi-Fi connectivity that lets you check any problems automatically and reconnect your Wi-Fi so printing can commence without delays. Also, this printer is very secure as it comes with basic data encryption, Wi-Fi security, password, and document protection. A small but powerful LCD screen at the front of the machine lets you access its settings and make changes right away.   

This HP wireless printer is heaven-sent to all notary signing agents because of its worthwhile features and countless advantages. This could be the best printer for notary signing agents you have been looking for.

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2. Epson WorkForce WF-7720 Printer for Notary Signing Agents

The Epson WorkForce WF-7720 is another wireless inkjet printer that will upgrade your office notary signing printer for good. It is a high-performance printer that will give you print-shop high-quality prints even when you’re working at home or your home office. You can use this for borderless prints that measure up to 13 x 19 inches.

Epson WorkForce WF-7720 Printer for Notary Signing Agents

Epson WorkForce WF-7720 Printer Specifications

  • Output Type – color
  • Color – black
  • Technology – inkjet
  • Media Types – plain paper
  • Updated Features – Precision Core, borderless printing, energy-efficient, two-sided printing
  • Connectivity – Wireless and wired
  • Document Feeder – 35-page document feeder
  • Dimensions – 32.2 x 22.3 x 13.4 inches, 40.8 pounds

Compatible with most devices

The WorkForce is compatible with all Windows OS and Mac OS but won’t work with smartphones and tablets. Simply pair your computer or laptop with this printer and you’re good to go. This printer is also power-efficient as it uses 80 percent less electricity compared to high-power color laser machines.

Print more for less

This printer is capable of high-volume workloads as it has a 500-sheet capacity tray. It also has a rear feed for special types of paper plus it comes with a high-capacity 125 sheets output tray. It is a multi-function printer that’s not just for printing. It can also copy, fax, and scan.

Easy to control with LCD

At the front is a large LCD screen where you can easily access the printer’s controls. All the controls and switches are found conveniently at the front so you’re ready for any printing, scanning, or faxing jobs. This Epson WorkForce printer may have some flaws but its countless advantages outweigh these. It is a good printer to check out for your notary signing jobs. This could also be one of the best printers for sticker printing.

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3. Canon MB2720 Wireless for Loan Signing Agents

The Canon Office and Business MB2720 is a wireless printer that has efficient features. It comes with two paper trays with a combined capacity of 500 sheets; in short, you can place a full-ream of paper so you’ll always be ready to print, scan and copy.

Canon MB2720 Wireless for Loan Signing Agents

Canon MB2720 Printer Specifications

  • Output Type – color
  • Technology – inkjet
  • Media Types – paper, specialty paper
  • Updated Features
  • Connectivity – USB
  • Dimensions – 18.30 x 18.10 x 12.60 inches, 26.50 pounds

Print from any device

Unlike other printers, this wireless Canon office and business printer can print from your laptop, computer, AND your preferred mobile device. Your prints will look laser-sharp as long as you use Canon’s Dual Resistant High-Density Inks or DRHD. This printer has a 20,000-page Duty Cycle which means this printer will last for as long as you need it.

A MAXIFY printer

This Canon printer is a MAXIFY printer which means you’ll get full US-based support and service. It is compatible with all Windows operating system versions and Mac OS too. All the controls are found at the front panel with a convenient LCD with a black backlight. You can even use this printer without accessing the controls from your PC or laptop.

Print on all kinds of media

From paper to specialty paper, you can use this printer to print on all types of material. You can use this to make personalized projects or use it at work or for your business.

This Canon Office and Business wireless multi-purpose printer machine may be the one you need for your countless notary signing jobs.

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4. HP M479fdw Wireless Laser Printer for Signing Agents

The Brother Monochrome Laser Printer is a wireless printer for office, business, or home office use. It will keep your notary signing business lively as it can print, copy, scan, and fax with complete consistency. This wireless printer is secure as it comes with embedded security such as threat notifications, PIN/Pull printing features, and sensitive data protection.

HP M479fdw Wireless Laser Printer for Signing Agents

HP M479fdw Printer Specifications

  • Output Type -monochrome
  • Color -black
  • Technology – laser
  • Media Types –plain paper, labels, cardstock, and envelopes
  • Updated Features – large capacity,
  • Connectivity – wireless or wired

Easy to use software

No need to wait and use complicated software as you can use this printer even if you’re not connected to an office or home network. You can use this printer to work on your personal projects at home or you can use it for business.

Easy connectivity

It has Wi-Fi Direct that will let you connect your device like a smartphone, tablet, or laptop for mobile printing. No need to use wires that will only degrade in time. Connecting wirelessly is easy too and you don’t even need to pair your device like Bluetooth.

More efficient printing

This is one of the best printers for homeschool and other office tasks as it can print two-sides of a document. It has an efficient 50-sheet automatic docu feeder plus a 250-sheet tray so there are no disruptions in between projects. This is also an energy-efficient printer as it saves you around 18 percent of energy compared to other products. This will also prevent wasting any paper.

This HP color laser printer multi-function wireless machine could be the one you’ve been searching for. It can make notary signing tasks easier and more efficient.

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5. Brother MFC-L8900CDW Printer for Notary Signing Agents

The Brother MFC-L89000CDW is a business color all-in-one printer for business, office, or home office use. It is a versatile machine that can print, copy, and scan. It will improve your productivity as it has faster print speeds that can take up to 33 pages per minute. Scan speeds for double-sided documents take only 58 images per minute.

Brother MFC-L8900CDW Printer for Notary Signing Agents

Brother MFC-L8900CDW Printer Specifications

  • Output Type – Color
  • Color -white
  • Technology – laser
  • Media Types – plain paper, labels, cardstock, and envelopes
  • Updated Features – scans and prints double-sided paper, iPrint & Scan, SharePoint, 5-inch touchscreen, 64 shortcuts, customizable controls
  • Connectivity – wired and wireless
  • Document Feeder – 300 pieces

Choose from wired to wireless connectivity

This Brother printer connects using wired and wireless connections. It has the latest wireless system and Gigabit Ethernet interface so you can easily connect and share your printer with all your employees or members. Under the hood is a very durable processor with speeds of 800 MHz.

Advanced scanning

This printer is capable of advanced scanning as you don’t just scan with your PC or laptop but it can also connect to your smartphone or tablet for easy document sharing. This printer has a 5-inch colored screen with touchscreen capabilities.

From this screen, you can easily move through the printer menu and access more than 60 printing shortcuts. This shortcut feature is customizable and thus this will make printing, copying, and scanning easier and faster. This Brother printer has a monthly duty cycle of 60,000 printed pages and has a print volume of 4,000 pages. This may be one of the best printers for canvas as well.

Use this on all types of media

Use this printer for projects at home or at school or at work. You need a reliable document signing device at all times if you’re working as a notary signing agent. This printer lets you work seamlessly from one task to another.

This Brother color laser multipurpose machine may be the scanner, printer, copier, and fax machine you have been looking for. It has some flaws but clearly, the advantages outweigh these disadvantages, and t thus, this machine is worth checking out.

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6. Brother HL-L5200DWT Duplex Printer for Signing Agents

The Brother Monochrome HL-L5200DWT is a laser printer capable of duplex printing. You’ll get faster prints up to 45 pages per minute which is the best for endless notary signing jobs. It is capable of producing clear, high-quality images and documents without any worries.

Brother HL-L5200DWT Duplex Printer for Signing Agents

Brother HL-L5200DWT Printer Specifications

  • Output Type – monochrome
  • Color – black/gray
  • Technology – laser
  • Media Types – labels, cardstock, plain paper, and envelopes
  • Updated Features – faster print speeds, versatile connectivity, can print from the cloud through your mobile device, enhanced security layers
  • Connectivity – wired and wireless
  • Dimensions – 15.3 x 14.7 x 16.5 inches

Large capacity printer

This printer has large capacity paper trays at 520 sheets. You don’t need to worry about running out of paper and interrupting your notary jobs. It is flexible, adjustable, and versatile.

Connect wirelessly

It can connect using wireless connections and via Ethernet network as well as USB version 2.0 connectivity. Wireless connections will let you share your network with many users. This is ideal for small offices, businesses, and schools.

Print from your device via cloud storage

You can also print even with just your mobile device. Use AirPrint, Cloud Print from Google, Cortado Workplace, or Brother iPrint&Scan. This can handle different types of paper from its multi-purpose tray. Use A4 to A6, legal, envelope, executive, and other custom sizes. 

This Brother Monochrome printer has its pros and cons but the advantages outweigh the flaws. It is a good quality printer for notary signing agents that you must check out soon.

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7. Brother HL-L6200DWT Printer for Notary Signing Agents

The Brother Monochrome Laser Printer model HL-L5200DWT is a printer capable of duplex printing via wireless and wired connections. It is a large printer, heavy but stable with dual paper trays so expect no disruptions or pauses because of paper loading while working on your printing projects.

Brother HL-L6200DWT Printer for Notary Signing Agents

Brother HL-L6200DWT Printer Specifications

  • Output Type – Monochrome
  • Color – black
  • Technology – laser
  • Media Types – labels, plain paper, cardstock, envelopes
  • Updated Features – faster prints, versatile connectivity, cloud compatible, uses genuine toners
  • Connectivity – wired and wireless

Prints fast with the best results

This Brother laser printer prints and copies fast at 42 pages per minute with the sharpest resolutions. It can also print through your mobile device and use cloud services like Google Cloud Print version 2.0, Mopria, Brother iPrint and Scan, AirPrint, and so many more. Connect via your office or home’s Ethernet network and print all your documents with ease. This printer is also compatible with a wide variety of wireless, mobile devices so you can print any file with ease.

Only genuine Brother toners, please

Brother recommends using only genuine toners as using poor quality, generic toners can damage this printer. The best match is the TN820 Standard Yield Toner. You can also use the TN850 High-Yield Toner that will make every print more cost-effective.

Compatible with all OS

This Brother is compatible with all Windows operating systems, Windows 10, and older versions. It is also compatible with all Mac OS, the newer and older versions as well. Operating this scanner, the printer is easy as it has easy-access controls on top. The paper drawers are accessed from the front side of the printer and thus, it’s easy to fill it up or to deal with a paper jam. Overall, this Brother printer could be the printer, copier, and scanner you have been looking for.

Will print on different media

Make labels, print out all kinds of documents, or make different personal projects seamlessly at work or at home. You can also use this to print on plain paper (all sizes), envelopes, and cardstock. Use all kinds of media as you complete document signing tasks. You can use this printer for all types of businesses as well.

Final Verdict

Have you found the best printer for notary signing agents? We recommend the HP OfficeJet Pro because it’s fast and lets you focus more on your work rather than menial printing and copying tasks. This printer has endless capabilities. It can scan and save on your Google Drive or QuickBooks, print from your mobile device, or print with wires as you can connect your PC or laptop. The HP Smart App also lets you make copies of your work remotely.

This HP printer is also very efficient as it comes with a self-healing Wi-Fi that lets you check any problems and reconnect your connection to prevent any printing delays. This printer is very secure as it has basic data encryption, Wi-Fi security, password protection, and document protection. There may be some flaws but these can be overlooked because of its many impressive features.

We recommend the HP OfficeJet Pro as the best printer for notary signing agents. If you think that this one’s for you, check this out at this link.

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